Job Description
Supports the Assistant Office Manager in any school administrative-related duties.
● Serves as building receptionist; answers and responds to the telephone and in-
person inquiries from students, staff, parents, and visitors.
○ Ensures to forward important information to the appropriate stakeholders in
a timely manner
● Greets and directs visitors.
○ Ensures all visitors are checked in upon arrival and checked out at the end
of their visit.
● Supports the Assistant Office Manager in the recruitment/enrollment process (data
entry, scheduling home interviews, etc.)
● Assists in translating documents from English to Spanish.
● Supports Assistant Office Manager in maintaining files for new, current, and
transfer students.
● Support Assistant Office Manager creating, updating, filing, and tracking school
and student forms.
● Updates daily student attendance daily
○ Ensures all early student dismissals are entered into the system
● Administers first aid and medication to students.
○ Ensures all medication records are entered into the system.
● Assists the Assistant Office Manager with the school’s meal program
○ Prints daily lunch counts
● Supports scheduling field trips (buses, lunches, etc.).
● Directs parent communication via School Messenger.
● Orders office/school supplies.
● Receives and distributes mail.
● Assists the Assistant Office Manager with school special events and is present as
necessary (Back to School Night, Awards Night, Choice Programs Registration,
Graduation, Parent/Teacher Conferences, Open Houses, Recruitment events, etc.
● Other duties as assigned by the Assistant Office Manager.
Qualities of an ideal Nativity Employee:
● Mission-driven and mission-aligned
○ Spiritually aligned with the school’s Catholic identity.
○ Driven to work on behalf of urban youth and families.
○ Passionate about forming leaders who serve others.
○ Acts from a place of compassion and high expectation.
○ Conducts oneself professionally (in dressing, being punctual to all
meetings, communicating in a timely manner to email/voicemails).
● Growth-oriented
○ Committed to constant learning and development of students and self.
○ Believes all children can learn.
○ Self-aware of areas for personal growth.
○ Desirous of feedback that will help identify areas for growth and spur
improvement.
○ Willing to push beyond their comfort zone to grow.
○ Comfortable with being coached.
● Persistent
○ Accomplishes tasks that require long hours, resourcefulness, and
recovery from error and failure.
○ Possesses a realistic understanding of the work required in a growing
school.
○ Remains optimistic.
○ Does not complain or gripe but seeks solutions in the face of obstacles.
○ Puts the needs of students and families first.
● Collaborative
○ Believes in the power of a group to accomplish common goals.
○ Is open to working in an effective team and can contribute to its high-
functioning nature of it.
○ Builds partnerships with Nativity families
○ Works effectively with others to accomplish goals, to learn from others,
and to support peers.
○ Demonstrates emotional intelligence, possesses awareness of self and
impact on others, communicates effectively, and has a sense of humor.
Supports the Principal and Leadership Team in any school administrative-
related duties. Leads student recruitment efforts working closely with
Skills, Knowledge, Abilities:
● Be committed to the school’s mission by modeling the characteristics of a Christian
servant-leader.
● Be organized and prepared for all duties.
● Participates in professional development sessions and spiritual formation
reflections.
● Partners with families to build a good working relationship with each family.
● Communicate effectively with students, parents, colleagues, and administrators.
● Ability to maintain confidentiality.
● Spanish fluency is strongly preferred.
Type
Notes
Start Date
2025-07-01
Location
Nativity Jesuit Academy - Milwaukee (F42)
Department
County
Milwaukee
Job Category
Schools - Office/Clerical
Employment Type
Full Time
Notes
Instructions
How to Apply: Send resume, cover letter, and three references to: Fatima Garcia Office Manager Nativity Jesuit Academy 1515 South 29th Street Milwaukee, WI 53215 garciaf@nativityjesuit.org In the cover letter, address the following questions: ● What influenced you to work in schools? ● How would you divide your time between meeting the immediate needs of the students, families, and visitors, managing student data, and keeping up with the paperwork? ● How do you see this role interacting or with teachers, parents, administrators, and others? Applicants that do not include a resume, cover letter, and three references will not be considered a complete application and will not be reviewed.
Contact Name
Fatima Garcia
Address
1515 S 29th st
milwaukee, WI 53215
garciaf@nativityjesuit.org
Phone
414-645-1060
Fax
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