Job Description

Position Title:  Clinical Intake Administrative Assistant (Part-time Position/25 hours a week)

Work Hours:  Monday : 11:30am-5pm; Tuesday : 1:30pm-7pm; Wednesday : 11:30am-5pm; Thursday : 11:30am-5:00pm and Friday : 10:00am-3:30pm Must be flexible to work additional hours as needed.

Are you looking for a position that gives you the opportunity to grow? Do you dream of working for a company that puts ethics integrity and professionalism as their top priorities and truly values their employees? Do you have a skill set you want to share with others? Then Children’s Evaluation & Therapy Center (CETC) is the right place for you!

Here we believe our clients and families deserve the highest quality of care delivered with: Accountability Integrity Ethics Diversity and Inclusion Professionalism Excellence Caring Understanding Commitment Creativity and Teamwork.

CETC is seeking an organized and proactive administrative assistant to join our organization. You will work directly with our Clinical Director to ensure the Intake workflow is efficiently and effectively implemented. Must have strong interpersonal skills the ability to manage multiple tasks at once and a wide breadth of experience managing clerical responsibilities.

Key Functions :

• In-processes all new and/or returning patients from end-to-end
• Enters administrative information into computerized database
• Verifies new patient insurance information
• Runs reports and initiates corrective action as necessary to insure accuracy and completeness of administrative information
• Compiles and reports on incoming client data and trends
• Assists clients and staff with client account questions as they occur
• Schedules therapy sessions and/or evaluations
• Keeps current with trends and developments related to essential job competencies

Competencies:

• Always exhibits unified and consistent support of all company decisions
• Organizational and Time Management Skills
• Problem Solving Skills
• Interpersonal Skills
• Decision Making
• Communication Proficiency
• Technical Capacity

Qualifications:

• Minimum qualifications Associate’s Degree (preferred)
• Bilingual in Engligh/Spanish is a plus
• Committed continuing education to improve job performance**
• 1-2 year’s experience in this position and/or basic office management
• Intermediate word processing/typing skills (e.g. 50-80 wpm)
• Proficient use of personal computer (i.e. knowledge of Internet Explorer and search engines MS WORD EXCEL PowerPoint beginner’s knowledge of QUICKBOOKS is a plus)
• Experience with file management inventories scheduling
• Excellent customer service and communication skills
• Excellent telephone etiquette
• Excellent organizational time management skills and ability to multitask
• Demonstrates above average verbal and written communication skills
• Ability to follow written and oral instructions
• Multi-tasks takes initiative problem solves and demonstrates good critical thinking skills & fast learner
• To extent possible works independently
• Dependable flexible

CETC is an experienced provider of services for school-based and clinical pediatric population. We believe that every child has the opportunity to succeed and the potential to grow. Learn more about us at

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