Job Description

Job description: Executive Assistant

$110,000-$130,000 + amazing benefits

Santa Monica

Monday-Thursday Onsite, Remote on Fridays

Position Overview

Our client, an investment firm specializing in sports and media, is seeking a seasoned Executive Assistant to provide high-level support to the leadership team. This role requires a self-starter who can work autonomously and with efficiency, while also thriving as a member of a collaborative and dynamic executive support team. Ideal candidate will be a highly organized, excellent communicator capable of managing projects of varying complexity with discretion and professionalism.

Key Responsibilities

• Act as a reliable point of contact anticipating requirements and overseeing a range of administrative projects.
• Coordinate and manage meetings, and appointments; develop agendas, arrange catering, and prepare/distribute meeting materials. Manage complex calendars with minimal direction.
• Communicate and coordinate with external stakeholders, welcoming and supporting them during on-site meetings.
• Develop high-quality presentations and written materials at the request of senior leadership; perform research as needed.
• Uphold strict confidentiality and professionalism, especially when handling sensitive information.
• Take the initiative in managing day-to-day administrative duties with minimal supervision.

Qualifications & Desired Skills

• 5+ years of experience supporting senior executives; prior work in legal or investment environments is strongly preferred.
• Excellent multitasking and time management skills with the ability to prioritize effectively and adapt to shifting demands.
• Friendly, team-oriented attitude with the ability to build strong working relationships.
• Strong written and verbal communication skills with professional phone and email etiquette.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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