Job Description

Job Title: Executive Assistant to President & CEO

Company: On-Target Supplies & Logistics, Ltd.

Location: Dallas, TX (On-site)

Hours: Monday – Thursday, 8:00 AM – 5:00 PM; Friday, 7:00 AM – 4:00 PM (with occasional nights and weekends)

Compensation: $65,000 - $85,000 annually

Comprehensive Benefits Package:

Health & Wellness: Company-paid Life Insurance Policy and Employee Assistance Program; Medical, Dental, Vision; Supplemental Life Insurance; LTD/STD

Retirement: Company-sponsored 401K Retirement Plan with company match

Other Benefits: Paid Holidays and Paid Time Off (PTO)

About Us:

For over 35 years, On-Target Supplies & Logistics, Ltd. has been a trusted leader in supply chain logistics, providing tailored transportation solutions for some of the world’s largest companies. We are committed to helping our clients achieve a competitive edge by delivering efficient, scalable, and value-driven logistics solutions. At the heart of our success is our exceptional team, and we are looking for a strategic, solutions-driven Executive Assistant to join our dynamic workforce.

Position Overview:

The Executive Assistant will serve as a strategic partner to the President & CEO, managing key business priorities, optimizing executive operations, and serving as a liaison between internal and external stakeholders. This individual will oversee the day-to-day administration of business functions, drive cross-functional initiatives, and ensure the seamless execution of executive directives. This is a high-impact, leadership support role that requires exceptional communication, critical thinking, and problem-solving skills.

Key Responsibilities:

• Strategic Advisory & Execution: Act as a trusted advisor to the CEO, anticipating needs, providing recommendations, and ensuring follow-through on strategic priorities.
• Operational Efficiency: Oversee the CEO’s daily workflow, including managing projects, tracking key deliverables, and ensuring alignment with company goals.
• Calendar & Priority Management: Strategically coordinate the CEO’s schedule, optimizing time for high-value activities, key meetings, and engagements.
• Stakeholder Engagement: Serve as a liaison between the CEO and internal teams, board members, clients, and key business partners, ensuring seamless communication and coordination.
• Project & Initiative Leadership: Spearhead and manage special projects, ensuring they are completed on time and align with the company’s strategic objectives.
• Meeting Leadership: Prepare executive briefings, agendas, and follow-ups for internal and external meetings; track action items and ensure accountability.
• Communication Oversight: Draft, review, and manage correspondence, reports, and presentations on behalf of the CEO.
• Board & Executive Support: Assist in organizing and preparing materials for board meetings, leadership summits, and strategic planning sessions.
• Communication & Liaison : Serving as a bridge between leadership, employees, and external stakeholders.
• Crisis & Risk Management: Assess potential risks, collaborate with relevant teams to develop solutions, and provide leadership with the necessary insights to make informed decisions on urgent matters.
• Personal & Professional Support: Handle confidential matters with discretion, including select personal affairs to support the CEO’s overall effectiveness.

Qualifications:

Education: Bachelor’s degree required, Masters degree preferred

Experience: Minimum of 5 years supporting C-suite executives in a fast-paced, high-demand environment, with experience in business operations, project management, or strategic advisory functions.

Skills and Abilities:

• Strong business acumen with a strategic, problem-solving mindset.
• Excellent organizational skills, with the ability to prioritize competing demands effectively.
• Advanced communication skills (verbal and written) for engaging with high-level executives, board members, and key stakeholders.
• Proven ability to manage confidential information with discretion and professionalism.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Advanced knowledge of AI applications and automation tools to enhance executive efficiency and decision-making.
• Ability to work independently while being a proactive, solutions-driven team player.
• Exceptional attention to detail with the ability to multitask in a fast-paced environment.
• Leadership, customer service, or operations experience is a plus.
• Professional presence, including strong interpersonal skills, effective communication, and the ability to represent the organization with confidence and professionalism in various settings

Preferred Qualifications (Not Required):

• Experience as a notary public or willingness to obtain certification.
• Background in real estate assistance or familiarity with industry processes.
• Experience in process improvement, change management, or business strategy.

Additional Requirements:

• Must be available for occasional evening and weekend work as required.

Why Join Us?

• Be a strategic partner to the CEO and play a key role in executive decision-making.
• Gain valuable exposure to the logistics industry and company-wide operations.
• Work closely with a dynamic leadership team in an innovative, fast-paced environment.
• Competitive salary and opportunities for professional growth and leadership development.

If you are a highly organized, strategic thinker with a passion for business operations and leadership support, we invite you to apply and be a driving force at On-Target Supplies & Logistics!

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