Job Description

Peak Partners has a Mid-size Baltimore based law firm who is seeking a skilled Executive Legal Administrative Assistant with a minimum of five years of experience. This is a fantastic opportunity to contribute to a thriving legal practice and work alongside experienced professionals in the field.

Key Responsibilities :

• Provide administrative support to senior attorneys and Law Firm Manager
• Draft, proofread, and organize legal documents, briefs, presentations, correspondence, and files
• Transcribe audio recordings into written documents as necessary
• Schedule and coordinate meetings, appointments, and travel arrangements
• Assist in legal research and gather information as required
• Assist with billing and invoicing processes
• Handle incoming calls, emails, and mail, directing them to the appropriate personnel
• Maintain confidentiality and ensure all documents are stored securely
• Perform general office duties such as time entry, filing, photocopying, and scanning
• Support special projects and other duties as assigned

Qualifications:

• Minimum of five years of experience as a legal administrative assistant in a law firm setting
• Strong understanding of legal terminology, procedures, and filing with courts and agencies, a plus
• Experience with managing attorney calendars/ scheduling, and drafting documents including correspondence, pleadings, binders, and reports is required
• Proficiency in document management systems, Microsoft Office Suite and Adobe needed
• Excellent organizational and attention to detail
• Ability to prioritize effectively in a fast-paced environment
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Ability to work independently and part of a team

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