Job Description

Interior Design Assistant / Relocation Coordinator

Duties:

• Responsible for strategic oversight, coordination, scheduling and management of F&E deliveries, installation, and close-out, for multi-phase projects on multi-sized K-12 schools and academic facilities.
• Coordinates with the manufacturer/vendor, client, construction team, stakeholders, procurement and the F+IG Planning Lead, to ensure the successful execution of the F&E delivery and installation in preparation for client occupancy.
• Consults with Planning Lead to develop project logistics scope, F&E logistics budget estimate and schedule, and the requirements for delivery and installation.
• Manages and implements logistics scope for all phases of delivery and installation, while working closely with the project team, client, stakeholders and manufacturers/vendors.
• Tracks and monitors the project labor budget and schedule to ensure both are maintained and adjusted as needed.
• Responsible for receiving, maintaining, processing, archiving and closing out of all delivery and installation related documentation.
• Follows-up and coordinates the execution of punch-listed items.
• Communicate with school principals, OAR, Complex Project Managers and Plant Managers to determine site-readiness.
• Schedule deliveries with vendors.
• Coordinates and conducts project logistic site walks with the client, construction team, stakeholders, and manufacturers/vendors in anticipation of F+IG delivery and installation activities.
• Confirm scope completion, reviews completed projects with clients to ensure that the site is operational, and all requirements have been addressed and issues resolved.
• Identifies onsite activities related to F&E delivery and installation including but not limited to the path of travel, on site staging, storage, parking and other requirements.
• Requests quotes from vendors, Truck Operations Unit and Salvage Warehouse for the removal and disposal of existing furniture on schools and coordinates efforts to ensure close out and payments for jobs.
• Provides status reports and project updates to the Project Lead, stakeholders, construction staff and others as required.
• Collaborates with other district offices, such as the Information Technology Division, Maintenance and Operations, Truck Operations, Procurement, Office of Environmental Health and Safety, and external vendors and manufacturers on matters related to F&E coordination deliveries and installation for school occupancy.
• Coordinates with Procurement in managing Purchase Order (PO) delivery dates; process and submit PO payments and update database and project files and folders with applicable information.
• Performs other duties as assigned.

Minimum Requirements

Experience:

• Minimum six (6) years full-time paid professional experience in move and relocation management, project management coordination, or furniture and equipment (F&E) coordination.
• Minimum of three (3) years’ experience in facility project management or project coordination is preferred.
• Experience with project analysis, project management and reporting is required
• Experience working in a public agency or school construction or modernization is preferred

Education:

• Graduation from a recognized college or university with a bachelor’s degree preferably in interior design, interior architecture or architecture or any related field.

OR

• Candidates without the required degree must have additional 2 years’ experience to compensate for the education requirements

Knowledge/Skills:

• Proficiency in budget and cost management
• Strong leadership and mentorship abilities
• Basic knowledge reading architectural and furniture layout drawings
• Basic AutoCAD
• Proficiency in Microsoft Suite Software
• Strong written and verbal communication skills
• Ability to manage multiple projects simultaneously
• Strong organization skills

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