Job Description

Job Title: Office Coordinator

Location: New York, NY

Industry: Legal

Pay: $80000 – $95000 / Year DOE

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a well-established law firm in New York City. Known for its collaborative culture and client-focused approach, the firm values teamwork, professionalism, and efficiency. This is an excellent opportunity for someone who thrives in a dynamic office environment and enjoys supporting leadership and attorneys.

Job Description:

Our client is seeking an Office Coordinator / Office Manager to manage daily office operations and provide administrative support to attorneys and staff. This role ensures the office runs smoothly, maintains a professional environment, and supports leadership with a variety of operational and administrative tasks.

Key Responsibilities:

• Serve as the main point of contact for phone calls, visitors, mail, and couriers.
• Assist with office setup, relocations, or moves to ensure smooth transitions.
• Manage conference room scheduling, catering, and meeting logistics, including setup and teardown.
• Maintain office organization, order supplies, and coordinate vendor and facility services.
• Provide administrative support including calendar management, travel arrangements, expense tracking, and special projects/events.
• Assist leadership with operational needs and budget tracking.
• Support basic IT and A/V needs, such as virtual meeting setup and troubleshooting.
• Coordinate office events, team-building activities, and other firm functions.

Qualifications:

• 3+ years of office coordination, administrative support, or operations experience, with a law firm.
• Strong organizational and time management skills; able to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Professional demeanor with a client-service focus.
• Proficiency in Microsoft Office Suite; familiarity with Zoom and Teams.
• Comfort with light IT troubleshooting and A/V setup.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility for occasional after-hours needs or urgent requests.

Additional Details:

• Full-time
• Non-exempt, overtime paid for hours over 40 per week

Perks:

• Opportunities for salary review and merit-based increases
• Engaging, team-oriented work culture
• Participation in office events and team-building activities

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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