Job Description

About the Role:

This role supports complex real estate transactions by ensuring seamless coordination, documentation accuracy, and compliance with industry standards. The ideal candidate will be detail-oriented, highly organized, and adept at managing multiple priorities in a fast-paced environment. Working closely with brokers and stakeholders, this position plays a crucial role in facilitating successful commercial real estate deals.

Key Responsibilities:

• Oversee and coordinate all aspects of commercial real estate transactions from contract initiation to closing
• Prepare, review, and manage legal documents, contracts, and agreements
• Ensure compliance with regulatory requirements and internal policies throughout the transaction process
• Maintain accurate records and track key dates, deadlines, and deliverables
• Collaborate with brokers, attorneys, lenders, and clients to facilitate efficient communication
• Conduct due diligence, including researching property records, zoning, and ownership history
• Support lease negotiations by organizing and reviewing lease agreements and amendments
• Assist in drafting letters of intent, purchase agreements, and closing documents
• Manage transaction checklists and ensure all necessary approvals are obtained
• Coordinate title and escrow processes, ensuring timely resolution of any discrepancies
• Process financial transactions, including deposit tracking and wire transfers
• Maintain confidentiality while handling sensitive corporate and client information
• Provide regular status updates and reporting on transaction progress
• Conduct market research and analyze trends to support real estate decisions
• Develop and maintain organizational systems to streamline workflow and enhance efficiency
• Assist in resolving issues related to contracts, closings, and lease disputes
• Support client and stakeholder inquiries, ensuring timely responses and resolutions
• Prepare presentations and reports summarizing deal progress and key insights
• Stay informed on industry regulations, best practices, and emerging trends

Qualifications:

• Bachelor’s degree in business, real estate, or a related field preferred
• Proven experience in commercial real estate transactions or legal contract management
• Strong understanding of industry regulations, compliance requirements, and best practices
• Exceptional organizational skills with the ability to manage multiple deadlines and priorities
• Proficiency in document preparation, contract review, and transaction coordination
• Excellent communication and interpersonal skills to liaise with various stakeholders
• High level of confidentiality and discretion in handling sensitive information
• Ability to analyze complex documents and provide recommendations for accuracy
• Proficiency in Microsoft Office Suite, CRM platforms, and real estate management software
• Strong problem-solving skills and attention to detail
• Ability to work independently while collaborating effectively with a team
• Experience coordinating title, escrow, or lease negotiations is a plus
• Knowledge of market trends, zoning regulations, and property due diligence processes
• Ability to thrive in a fast-paced environment with shifting priorities
• Commitment to professionalism, integrity, and accuracy in all work

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