Job Description
A well-known Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time / Permanent Executive Assistant to support its Credit Team. This is a newly created role to add to staff! Candidates must have a minimum of 4-7+ years of applicable experience supporting a team within financial services (a major plus) and a Bachelor’s degree is required. They should be polished, professional, eager, ambitious, smart, outgoing, competent, curious, moldable, confident, and possess a desire to learn and excellent interpersonal and communication skills (both verbal and written). This is a fantastic chance to support a great team with the opportunity to get involved in projects down the line (i.e., IR, etc.) after proving yourself capable of taking on more!
- Salary depends on experience (125-150k base), plus generous discretionary bonus eligibility. Great benefits and perks (i.e., free lunch, gym, etc.)!
- Hours are 8:00am-5:00pm, with flexibility as needed. 5 days in-office.
Responsibilities: - Schedule and organize extensive internal and external meetings, conference/video calls, and appointments, including managing detailed Microsoft Outlook diary, sending out meeting invitations and updates, booking conference rooms, welcoming guests, setting up dial-ins/Zooms as necessary, etc.; assist with conference registration if necessary; manage and maintain busy and ever-changing calendars.
- Screen, answer, and direct incoming phone calls; take detailed messages; draft, type, and edit emails and correspondence.
- Coordinate end-to-end travel arrangements and detailed itineraries, with the help of a firm travel consultant, including following firm processes to seek approval for travel, doing flight cost comparisons, sourcing hotels, etc.
- Prepare, process, and submit expense reports using firm’s expense system; track and enter expenses from travel and meals.
- Support the team’s Head of Business Development with administrative & communications support, data management, inquiry handling, presentations, help coordinate timely investor response and communication, and other ad hoc requests.
- Responsible for general ad hoc administrative duties as requested, including printing, preparing, and formatting documents.
Required Qualifications:- Minimum 4-7+ years of applicable experience supporting a team within financial services (a major plus).
- Bachelor’s degree is required.
- Strong Microsoft Office Suite skills. Good working knowledge of Microsoft Outlook to maintain scheduling and organizing meeting times for multiple users. Proficient Excel skills.
- Strong attention to detail and accuracy.
- Must be able to prioritize tasks and adapt to varying preferences to successfully support multiple individuals simultaneously.
- Strong time management, prioritization, organizational, interpersonal, verbal, and written communication skills.
- Excellent phone manner and email etiquette.
- Ability to work independently, take initiative, and manage multiple tasks simultaneously in a fast-paced environment.
- Must possess ability to meet strict deadlines and manage time efficiently.
- Must be flexible to adapt to an often-changing work environment.
- Discreet and professional demeanor.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page DistinctionOur teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Permanent employment, Full time, Work at office, Flexible hours,